Inventory

From the Supervisor Menu, click the Inventory button.

There are two options: Count Stock and Waste/Transfer Stock.

Rameses Inventory helps a business to be able to control food costs at store level. Deliveries are entered along with weekly/monthly/daily item stock counts. These stock counts are then compared against the actual system sales for that item and if recipes are present, the system will also calculate the ingredients usage giving you a complete overall breakdown of your stock.

Note: The Inventory setup is not a standard feature due to the extra time needed to set it up. Therefore, if you are an independent store wishing to use it, please contact us for more information on setting this up. 

If you are a chain customer, then your menu will be managed via your head office. If you have a request regarding Inventory, then you should contact your head office to see if Inventory is currently available for your store.

It is recommended that you do a weekly stock count, either before you open or after you close the store (i.e. Sunday night/Monday morning).

Count Stock

Your system should have been set up by your Manager to a Daily, Weekly or Monthly stock count (or a combination of these). The most common and effective way to count stock is to do it Weekly (the default setting). For best results, the stock count should be carried out on the same day and at the same time each time.

Once you have clicked the Count Stock button, the following screen will be displayed, see below. The date column (04/10/2016) shows the figures from the last stock count.

*Only the yellow column allows editing of information.

*UOM - Unit of Measurement (bag, bottle, etc.)

Once you have physically counted your stock, you need to enter the amounts into the Actual column.

Click Save (F1) if you wish to confirm your actual stock count.

Note: The stock count saves the data as if it were 06:00 on the date set in the date field. If you perform your stock count at the end of the day, be sure to set tomorrow’s date for the system to record the stock from the start of the next trading day.

On the right-hand side of the screen there are three buttons used to view specific stock-related reports:

• Print Stock Form
• PCA Report
• Inventory

Print Stock Form – Stock Take Form (INV_01)

Click the Print Stock Form button to export, save or print a list of your stock items - this makes it easier to track the items when performing the physical stock count.

PCA Report – Product Cost Analysis (PCA-01)

Click the PCA Report button to view the Product Cost Analysis (PCA-01) report. You can use the report to view and work out the variance between your actual count and the total that Rameses calculated.

Inventory (INV-03) 

Click the Inventory button to view the Inventory report. First, you will have to select the value for Inventory range – Daily, Weekly or Monthly.

The Inventory Report provides an overview of your inventory figures – Ingredients, UOM, Cost per Item, etc. You can print the report out or export it in your preferred format. When ready, click Done.

Waste/Transfer Stock

Wastage is recorded via the actual ingredients and not by the menu items. The easiest way to adjust menu items (for example, food that has been cooked and thrown away) is to enter the food thrown away as an order and use the discount feature in Order Taking to discount the order to ‘0’. Then you can use the discount reason ‘wastage’.

There is a chargeable functionality which enables wastage of menu items through order taking. There are two additional reports associated with this function (please refer to the Reporting Guide).

Click on Waste/Transfer Stock button if you would like to see:

Waste – the food items wasted.

TranIn – food items that have been transferred in this store from another store.

TranOut – food items that have been transferred from this store out to another store.

This function can be very useful for chain stores to track their wastage and transfer of food stock among stores. Enter a reason for the transfer or shortage in the field on the right.

! Only the bright yellow columns allow editing of information.